If you are exporting goods from the U.S. to Europe, you have probably heard of ICS2. As a U.S.-based freight forwarder, we deal with this system daily and help many exporters stay compliant with it.
Understanding what ICS2 is and what steps need to be taken before shipments are sent to the European Union (E.U.) is critical for a successful shipping strategy.
What is ICS2?
ICS2 stands for Import Control System 2. It is the E.U.’s updated security system to control goods before they enter E.U. country borders.
The idea is simple: All shipments must be declared in advance, so E.U. customs can check for any possible risks before the goods arrive.
This is done through an electronic document called an ENS (Entry Summary Declaration).
Who Sends the ENS?
In most cases, the ENS is submitted by the carrier or the freight forwarder. But here is the important part: The declaration is only as accurate as the data received from the exporter.
What Information Is Needed from Exporters?
To submit the ENS on time and correctly, we need the following information before loading:
- Shipper and Consignee Details: Including the E.U. consignee’s EORI number.
- Clear and Specific Goods Descriptions: With no vague terms like “apparel” or “parts”. Instead, use detailed terms like “cotton men’s t-shirts”.
- A Correct HS Code: With a minimum of 6 digits.
- Package and Cargo Details: Including the number of packages/pallets, weight, packaging type, etc.
- Commercial Invoice and Packing List: With relevant details, etc.
Timing Matters
The ENS must be submitted at least 24 hours before the goods arrive at the E.U. country’s border. So, it’s important to please make sure freight forwarders or other responsible parties receive all documents before the cargo is loaded.
What Happens If Information is Missing?
Incomplete or vague declarations can cause delays or even block your shipment. Common issues include:
- The shipment being stopped at E.U. customs
- Delayed deliveries to your buyer
- Requests for extra documentation
Three Simple Tips to Stay Compliant with ICS2
- Share clear and complete information about your shipment.
- Check the EORI number and HS codes in advance.
- Send your documents to your forwarder before loading
Frequently Asked Questions about ICS2
1. Is ICS2 only for sea freight?
No, it applies to all types of transportation including air, sea, and road, depending on the phase of implementation.
2. How do I check the EORI number?
The buyer in the E.U. should be able to provide the EORI number. You can verify it through the E.U. customs website.
3. Do I need to submit ENS for every shipment?
Yes, every commercial shipment entering the E.U. must be declared through ICS2.
ICS2 may sound complex at first, but with the right process in place, it runs smoothly.
MTS Logistics, and other freight forwarders, handle the technical side, but the exporter’s input is the key to avoiding problems. When exporters share accurate information early, freight forwarders or other responsible parties can make sure the cargo clears customs quickly and reaches its destination on time.
